Tour de Yorkshire – minutes of steering group meeting, Wednesday 11th April 2018

MINUTES

TOUR DE YORKSHIRE STEERING GROUP MEETING

CONSTABLE BURTON READING ROOM – WEDNESDAY 11TH APRIL 2018

Present: George, Rebecca, Tony, Hilly, Gillian and Cathy

Working through the items on the Agenda provided by George:

Matters Arising

a) Activities taking place in the village on 5th May including details of the Tulip Festival have been sent to Richmondshire District Council.

b) Grant for bunting. Hilly has visited Richmond Council offices. Receipts totalling £42.97 were given to Abi Player and we are to be reimbursed for this amount.

c) Loan of red tent. Tony has very kindly agreed to the loan of his red tent, it will arrive on Thursday 3rd May, time TBC.

d) Publicity. Gillian is to organise placing an advert in the Darlington & Stockton for both events. Posters have been distributed by Hilly to local shops. We now have flyers for the Tulip Festival which will be handed out to visitors on the day. Signs and bicycles are being painted.

e) It was confirmed that the race will reach Constable Burton on the 5th May at approximately 13.40hrs.

Purpose of the Meeting

To coordinate the activities agreed upon at the last meeting to include dates, timings, names for tasks and purchases to be made.

a) BBQ – to be lit at 8.30am. Mark Porter and Michael Dobson are chefs for the day supported by Ben and Rhys (Julie’s sons). Food will be burgers, sausages, onions and rolls priced at £2.50. Hilly is to purchase these on Friday 4th. Sauces and napkins also needed. Gavin is to source fire lighters and charcoal, these also would be needed by Friday 4th. BBQ needs to be cleaned.

b) Drinks – tea, coffee and soft drinks will be served on tables outside reading room door, this will be set up at 8.30am. Hot drinks will be £1.50, cold drinks 50p. Helpers available will be Josie, Moira, Julie, Margaret, Jean and Rebecca.

c) Car Park – will be opened at 8.30am and manned by Tony and Rebecca assisted by Rob, Tom, Charlie and Henry (hour on/off duty?). Payment will be collected by person on duty. Car park to be closed off at approx 13.30pm or sooner, judgement to be made on the day. The field is to be sectioned off 7-10 days prior to the day (to fence in sheep).

d) Red Tent – is arriving Thursday 3rd May, helpers to erect are Gerry, Stewart, Hilly, Peter Murphy and hopefully Trevor. Rebecca is to supply two light weight trestle tables on green. Chairs are to be stacked outside the reading room door should anyone need one.

e) Signage and bikes – two signs to be placed where we usually display the tea and coffee mornings. A cardboard bike for the car park is to be placed on road junction at top of green and another at the railway bridge. Painted blue bikes to go out asap. Small yellow signs for the car park have been made and will be put out on Friday 4th. Two more signs advertising BBQ needed?

f) Bunting – to be erected on Friday 29th by Gillian, Hilly and Stewart. The beck will also be cordoned off for health and safety reasons. Two Union Flags to be sourced.

g) First Aid – Tony Knowles is a qualified first aider and will be available. Kylie Ford is also, so we are covered for the day.

Any other business

Rubbish – 4 bins needed – ok we have plenty bins.

Carpet for the field – Hilly and Rebecca to sort on Tuesday 1st May at 4.00pm.

Mike Phillipson is to be asked to act as photographer for the event.

The entire Tour de Yorkshire race will be broadcast live on ITV4 – so set your recorders!

George will not be available from 20th April, so from this date Hilly will be the point of contact. A big thank you to George for all the time he has spent organising and chairing these meetings for us.

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