Reading Room, Minutes of AGM – March 10th 2018

CONSTABLE BURTON READING ROOM

AGM 10TH APRIL 2018

Committee Members Present: Kylie Ford, Hilda Dobson, Jennie Shaw, Gillian Carss and Gerry Hannah.

Member of public: Cathy Ayers.

Apologies: Stewart Ayers and Mike Phillipson

Minutes of last meeting held 28th March 2017 were accepted as true record. The wildflower area is still being developed by Tom. The defibrillator is still being maintained by Trevor, Dave Jones is the contact if there are any problems. Machine checked last week and battery changed. The idea of putting up posts and chains in the village is not to be followed up.

Chairpersons Report – see attached sheet.

Treasurers Report – still not received despite several requests to Jonny.

Election of Officers: Treasurer – Jennie Shaw

Chair – Kylie Ford

Deputy Chair – Hilda Dobson

Rest of committee happy to remain.

Auditor: Kim Duke

Other Business:

Kylie requested a change of day for future meetings from Tuesdays to Thursdays at 7.00pm, this was agreed by all.

Reading Room hire charges. It was agreed, due to the increase in utilities etc., that there would be an increase in charges as follows:

£20 minimum charge – in the case of a one hour hire.

£10 as a standard hourly rate

£50 for all day rate – 9.00am to 5.00pm

Charitable use and functions would be assessed on an individual basis.

The revised hire forms are located on the notice board inside the reading room.

Cathy provided quotes obtained by Stewart from Tim Moss for the various repairs to the Reading Room.

– Chimney stack repair £51.00

– Toilet leak £111.60

– Floor* £507.70

– Repair shed roof** £244.00

* This figure would be reduced if it is found the joists do not need replacing.

** Kylie said that her husband, Gavin, is willing to do the repair work to the shed. John Edington has said previously he has the required materials and will supply, so hopefully this repair will not incur any costs.

In order to pay for the above we need to restart looking at outside funding as done previously in the past by Anna and Hilly.

The Reading Room is hired out all day 21st July, if the repair has not been done to the floor by then we must ensure a temporary repair is done for that day.

The authorised signatories for the RR bank account with Barclays need to be looked at, these should be Jennie, Kylie and Gillian. At present it was thought to be Cathy, Keith Manning and Stephen Allen.

Future events:

Coffee morning 14th April.

Steering Group Meeting for Tour de Yorkshire – 11th April 2018 at 6.30pm

Next Committee Meeting Thursday 10th May at 7.00pm

Meeting closed 8.50pm


CHAIRPERSONS REPORT

2017 – 2018

Welcome to everybody, as Deputy Chairperson I have compiled this report as a representative of the Chairman.

This year has seen different events in and around the Reading Room.

Our regular users of the room have been the Yoga classes run by Josie keeping the attendants supple! Thanks to Mike for his continued computer support and keeping the website up to date. The Artist group has continued but is always looking for new members please see Margaret Topliss if you would like to join. The room continues to be hired for birthday parties throughout the year and other group events. The hall was used for the General election as a polling station this year also. Our regular coffee mornings and afternoon teas have been popular again this year, thank you to all who have helped run these events and donated cakes.

The Mediterranean evening was a well attended event and a very enjoyable evening, fun was had by all who attended.

The annual Summer Fair, Duck race and Scarecrow trail were a success and a busy day was had by all, the ducks ran well in both races down the beck. The games on the green, BBQ and Pims were enjoyed by all and the afternoon tea in the hall. Thank you to everybody who took park in building scarecrows, the village looked lovely and there were lots of comments about the creativity of the scarecrows. Thank you to all of those who help before, during and after the event to make it such an enjoyable and successful day for all.

The Halloween event this year, which was just for the children, was very well attended and enjoyed by all, ending with a mass “trick or treat” around the village.

Then just before Christmas a Murder Mystery evening was held, this was a great success and was also well attended, with tickets selling out almost immediately! Thank you to Hilly and George for taking the time to organise this evening, hoping to see another one soon.

Unfortunately there was no Easter event this year due to helpers on holiday and working, hopefully the event will continue next year.

Thank you to everybody for your continued support, whether you are on the committee or not, we could not keep going without you all.

Kylie Ford.

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