Reading Room Minutes – 25th February 2014

CONSTABLE BURTON READING ROOM COMMITTEE

MINUTES OF MEETING _ TUESDAY 25th February 2014 at 7pm.

Present:

Anna, Keith, Jane, Mike, Stewart.

Apologies: Gareth, Hilda

The minutes were then addressed as read, accepted and signed by The Chair.

Matters arising:

  • B Electrics have reduced the meters to 1 and on the 11th March between 8 and 10, N-Power will take away the 2 redundant meters.
  • Coffee morning on the 8th February had to be cancelled due to unforeseen circumstances.
  • Talk – Dawn Webster gave an amazing talk on Kiplin Hall but sadly support for this evening was poor, despite extensive advertising.
  • Camping on the village green during the Tour De France – this is on going and will be discussed at a later date.
  • Village Lawn mower- this is still on hold till further investigations are done – see Gareth and Stewert.
  • The leaking window and the speakers repositioned have been completed by Trevor – Please accept our thanks Trevor.
  • Defibrillator –plans to have in position week starting 17th March. However Anna will investigate further into who and what is required to complete this exercise – amps?/ sockets/ cost/responsibility/positioning etc.

Treasurers Report:

Treasurer’s reports were circulated – thank you Keith

This is the last Treasurer’s Report before the Reading Room Committee AGM on 18 March, so covers the whole financial year 2013-14 as well as the period since the last Committee Meeting, on 21 January. To deal with the past month first : income during the period amounted to £127.45, with £100.00 coming from the Penhill Painters for room hire January to March, a further £7.50 from the PCC (also for room hire) and £19.95 in ticket sales for the Kiplin Hall presentation on 21 February. Over the same period, expenses totalled £200.74, giving a loss for the month of £73.29. Expenses comprised £30.60 for coal supplies, £40.00 to Stewart Ayers for cleaning the kitchen drain, £30.14 for Yorkshire Water’s quarterly bill and payments of £50.00 each to Kiplin Hall (for the presentation on 21 February, referred to above) and for B-electrics, for rewiring the electricity meters so that in future the Reading Room has only one meter and hopefully only one standing charge (instead of two as at present. The Kiplin Hall presentation was a success in terms of the quality of the speaker, but failed to attract the audience numbers required for the event to pay its way; it therefore resulted in a loss of £30.00.

The figures for 2013-14 are distorted by the inclusion under both Income and Expenditure by the inclusion of the grant of £2626.00 from Richmondshire DC, towards the cost of repairs to the toilet block roof and an upgrade for the internal lighting in the Reading Room. This sum was received as Income and promptly paid out again as Expenses, so can really be ignored in terms of the Reading Room’s operating performance during the financial year. The figure of £269.33, under Non Grant Funded Building Work in Expenses represents that part of the combined roofing and electrical work which was NOT covered by the Richmondshire grant and so came from Reading Room resources. Ignoring the grant money, income for the year came to £2,851.14 and Expenses came to £2,377.94, a profit for the year of £473.20. As well as the remarkable contribution of over £1,200 from the Summer Fair / Duck Race, significant contributions of well over £500.00 each came from Room Hire and from Coffee Mornings / Book Sales with a further £250 raised by Afternoon Teas. There were a number of other small but useful contributions

among items of expenditure, the largest were for Insurance, Electricity and Oil (each over £300), followed by the non grant-funded building costs of £269 and Building Maintenance costs of £231. There were no other significant items of expenditure during the year.

  • The accounts are being audited by Alan Cape and a full record of the accounts will be available at the AGM.
  • The finances were discussed at committee and it was felt that a good overall performance has been maintained.
  • The one outstanding point coming out of the figures was that the Coffee mornings are a very good source of income.

Coming Events:

  • March 8th – coffee morning – Hilda ( cakes required)
  • AGM Tuesday March 18th at 7pm
  • We need people to step forward to support the Reading room as we are so short of Officers to carry us forward.
  • Anna will create a flier to the effect.
  • Cheese/wine/Tea /coffee will be available on the night – to be served after the meeting.

Any other Business

  • Beck steps – landslips require repair. The ground needs to be dug out and under pinned with timber. Mike has kindly offered treated pallets for the job and he and Stewert will tackle the job in drier weather.
  • Anna has unearthed some heritage photos of Constable Burton Cricket team from 1936 and 1957. These will be scanned with a view to framing.
  • 500 litres of oil has been delivered.
  • Anna has sent the RDC monitoring report regarding receipts and works done concerning grants received
  • Jane has provided the names of 2 people who might be able to give evening talks on local history in the future.

POLICE WARNING – Mike will place a warning on the village web site to be on the look out for black tape placed on walls, fences, gates which could indicate that thieves are doing a watch on a home – phone in on 101.

Committee asked to ‘pass the word around.’

DATE OF NEXT MEETING : AGM MARCH 18th at 7pm.

 

 

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