Constable Burton Reading Room Committee
Minutes of meeting 14th June 2016
Present: Stewart and Cathy Ayers, Martina Miller and Jean Knights
Apologies: Jonny Handley, Mike Phillipson, Gerry Hannah, Hilda Dobson and Chris Green
The committee welcomed Jean Knights to the meeting and was duly elected a member. Welcome back Jean.
Matters Arising
On-going items
Reading Room Outdoor Storage
Village Traffic Issues
Wildflower Bed – The Green (this area can be cleared of weeds and seeded in Autumn 2016)
Reading Room Damage to Floor
Constitution for Committee
It was agreed that the May 2016 document be adopted.
“A Right Royal Do” Tea Party and Sports day to celebrate Queen’s 90th Birthday held on Saturday 11th June 2016
Thank you to all helpers
Special thanks to:
Jean Knights and Jane Tarlton who served in the Reading Room
George and Cathy for collecting the chairs from the Hall
George also did the BBQ
Valerie Dawson who donated buffet food
Lucy Hall for providing sports equipment for the children
Tony at the Caravan Park for the use of the Big Red Tent (to be re-booked for Sunday 28th August Action: Hilly/Cathy)
All our wonderful cake bakers who never fail to provide delicious treats especially Jane, Jean, Ruth, Alison and Tom our regular bakers.
This event involved a lot of hard work by residents and sadly the turnout was poor on the day.
Thankfully Julie and her two grandchildren came along with Emma and her children, Martina with Phoebe, Jasmine and Evie and Dawn and her children and Hilly’s relatives. Two walkers enjoyed tea and cake and gave a donation and an Australian couple who were passing on their holiday who also gave a donation and thanked us for our warm welcome and our fantastic Village Hall. Mr and Mrs Duff gave their apologies and kindly gave £10 donation, thank you.
Committee Members Contact Details
A list of all Committee Members and their address ONLY will be put in the Village Noticeboard.
ACTION: Martina to type up and circulate to all members at the next meeting
Conflict of Interest
The Reading Room committee is managed by a small number of volunteers (local residents) with general responsibility and no legal powers. It was deemed this item not relevant at this time.
The Reading Room’s main function is to be a facility available to all residents and for individual personal use when hired. All committee members are key holders and can open the Reading Room to any resident wishing to use it. A laptop is available with Wi-Fi and a printer. All we ask is a donation be made towards the paper and printer ink. We stock a huge range of books that can be purchased – donations go towards the running costs of the building. A wheelchair ramp is available and additional handrails are due to be fitted.
Treasurers Report
Treasurers Report – May 2016
Money In
£48.39 – Coffee Morning
£70.01 – Afternoon Tea
£120.00 – Richmond District Council Room Hire
TOTAL IN = £238.40
Money Out
£25.70 – Yorkshire Water first quarter bill
£2.50 – Rent
£32.64 – Coffee Morning Expenses
TOTAL OUT = £60.84
TOTAL FOR THE MONTH = £177.56 Profit
ACTION: Copy of end of year 2015/16 audited accounts to be made available to all committee members
Future Events
Sunday 26th June 2016 – Afternoon Tea 2p.m – 5 p.m (Hilly covering)
Please can we have cake donations and help on the day, thanks
Saturday 9th July 2016 – Coffee morning 10 a.m – 12
Please can we have cake donations and help on the day, thanks
Sunday 24th July 2016 – Afternoon Tea 2 p.m – 5 p.m (Martina covering)
Please can we have cake donations and help on the day, thanks
Saturday 13th August 2016 – Coffee Morning 10 – 12
Please can we have cake donations and help on the day, thanks
Sunday 28th August VILLAGE FAIR and Scarecrow Trail
URGENT REMINDERS To all residents
If you are happy to make/display a scarecrow for this year’s event please advise Cathy or Moira of your design and clues for where it will be located. We can then add your scarecrow to the map.
DUCK RACE – Tickets are being sold for the first race and other race tickets will be available to buy soon. URGENT HELP NEEDED
An urgent safety matter has been reported. The bottom two steps leading down into the Beck have rotted away. Stewart is due to provide details on what materials we need in to order to build two new steps. The gravel needs topping up to all steps. Once materials have been delivered Stewart needs help to build the steps and infill them. Please let him know if you’re happy to lend a hand. The Duck Race can only proceed if this work is carried out!! In the event that Races are cancelled, your ticket money will be refunded. We hope this will not be necessary.
Date of next meeting: We can only continue with village events with your support. Please come along and join your village committee.
Tuesday 12th July 2016, 7 p.m Main agenda item – Village Fair 2016