Category Archives: Management

Minutes: Ordinary Meeting of Constable Burton and Finghall Parish Council – 9th May 2022

Parish Council of Finghall and Constable Burton
Minutes 0f a Meeting
Held in the Reading Room at Constable Burton on
Monday 9th May 2022 at 7:30pm

Present:Ian HainsworthOut going Chair Person
Joan HainsworthOut going Clerk to the Parish
Barry SnarrDeputy Chair
Dave IrwinParish Councillor for Hauxwell
Hilly DobsonParish Councillor for Constable Burton
Attendees:Roland Terry, Cathy Ayers, Simon Lemm, Dawn Lemm.
Apologies:Howard Smith.
  1. Agenda. The agenda for the meeting was published on the 2nd May 22. 
  2. Declaration of Interests. Prior to the meeting it was confirmed that: 
    1. Ian Hainsworth would step down from Chair Person to the Council and would retire from the Council. 
    2. Joan Hainsworth would step down from Clerk to the Council and would retire from the Council. 
    3. Howard Smith’s name would be put forward as Chair Person elect. 
  3. Election of Persons to the Council. 
    1. Chair Person. Howard Smith was elected to the appointment of Chair Person: 
      1. Proposed by Barry Snarr. 
      2. Seconded by Hilly Dobson. 
    2. Parish Councillor to Hauxwell. Dave Irwin was elected as Parish Councillor to Hauxwell. 
      1. Proposed by Barry Snarr. 
      2. Seconded by Hilly Dobson. 
    3. Temporary Chair Person. Barry Snarr was elected to the appointment of Temporary Chair Person for the purpose of the meeting. 
      1. Proposed by Dave Irwin. 
      2. Seconded by Hilly Dobson. 
    4. Parish Councillor and Temporary Clerk. Hilly Dobson was elected as Parish Councillor and to the appointment of Temporary Clerk for the purpose of the meeting. 
      1. Proposed by Barry Snarr. 
      2. Seconded by Dave Irwin. 
  4. Minutes. The Chair confirmed that all members had read the minutes of the last Committee Meeting and that they were a true reflection of proceedings. The minutes were accepted unanimously: 
    1. Proposed. Dave Irwin. 
    2. Seconded. Hilly Dobson. 
    3. Matters Arising. There was a need for more Council members.  
  5. Precept. It was confirmed that the Council had a precept to the value of £3,220. 
  6. Audit. The audit by the Clerk to the Parish had not yet been completed. The audit must be submitted to J.K. St Johns by the 1st Jul 22 to avoid a penalty of £40 per day. 
  7. Dog Bins. A Dog Bin had been installed in Constable Burton and Finghall and a receipt for £540 had been received. 
  8. Any Other Business.  
    1. Rowland Terry reported that a wooden footpath sign in Barden, close to the phone box, was broken. He added that it may have been broken on the same evening when a dog was stolen from a house in Barden. 
    2. Dave Irwin said that the partner of Mr Dalton junior would like to be nominated as a Parish Councillor. 
    3. Joan Hainsworth reported that Finghall Bank has a suspected ‘spring’ and that it should be reported to and investigated by Area 1 of Richmond District Council. 
    4. Cathy Ayers reported the re-occurrence of pot-holes on Mill Lane opposite numbers 2 and 3. 
  9. Expenses. Joan Hainsworth reported that the following payments had been made: 
    1. Cheque number 616 to the value of £500 YLCA wages. 
    2. Cheque number 617 to the value of £ 540 for two dog bins. 
    3. Cheque number 618 to the value of £20 for Clerk’s expenses. 
  10. Retirement of the Parish Clerk. The Parish Clerk handed over all correspondence, audit papers, bank statements, cheque book and computer. Barry Snarr took possession of these items for safe keeping. 
  11. Retirement Gifts. Joan and Ian Hainsworth were presented with gifts of a climbing rose and a bottle of whisky to mark their retirement from the Council. They were both thanked by Hilly Dobson and Barry Snarr for their service on behalf of the Parish over a period of 38 years. Cathy Ayers thanked both Joan and Ian for their service to the Parish on behalf of  Parishioners of Constable Burton. 
  12. Date of Next Meeting. The date of the next meeting was to be decided. The next 3 annual meetings would be held in August and November 2022 and in February 2023. 
  13. Meeting Closed. The meeting closed at 8.30pm. 

Hilly Dobson
Temporary Clerk to the Meeting and
Parish Councillor

Telephone: 01677 450460
10th May 2022

Agenda: Ordinary Meeting of Constable Burton and Finghall Parish Council, 9th May 2022

CONSTABLE BURTON AND FINGHALL PARISH COUNCIL

An Ordinary Meeting of Constable Burton and Finghall Parish Council will held on the 9 May 2022 at 7.30pm at the Reading Room Constable Burton.

Existing Councillors will remain in Office until Monday 9 May 2022 and newly elected Councillors will take Office on Monday 9 May 2022 (provided they have signed the Declaration of Acceptance Forms) (Local Government Act 1972 Section 16(3).

The Chair of the Parish Council remains In Office until a successor is appointed, the Vice Chairman also continues until the new Chair is elected.

AGENDA

  1. Declaration of Interests
  2. Election of Chairman
  3. Election of Vice Chairman
  4. Minutes of Last Meeting
  5. Matters Arising
  6. Precept
  7. Audit
  8. Dog Bins £270 per bin
  9. Any Other Business
  10. Expenses
  11. Retirement of Clerk – hand over of correspondence Audit Papers Bank Statements Cheque Book and Computer.
  12. Date of Next Meeting

For information – a Parish Council must meet annually . In an election year this annual meeting must take places on the day when the Councillors take office or within 14 days thereafter (10 May to 23 May 2022 In addition a parish council must meet on a least three other occasions during the year.

A Gift from America

A Gift from America

Mark Ernest, a friend of mine who lives in Idaho, has sent to the Reading Room a gift of tea cups, saucers, candle sticks and a few ‘goodies’ as well. An enormous thank you goes to Mark from the Reading Room Community. The crockery was all a part of his Mom’s collection who was also a big fan of Queen Elizabeth.


Stay safe!

Yours ever,

George
Major (Retd) George F Tomlin MBE
Project Manager, The Reading Room,
Constable Burton

Telephone: 01677 450194
Mobile: +447773031874

Minutes of the Reading Room Committee’s Meeting, held on Friday 22nd April 2022

Constable Burton Reading Room Committee Minutes

Meeting held in the Reading Room on Friday 22nd April 2022 at 7pm
Present:Barry SnarrChair
Hilly DobsonVice chair, Acting Treasurer and Secretary to the meeting.
Charles WyvillPatron
Niesha SnarrCommittee Member
Also Present:
Dawn Lemm
Simon Lemm

Cathy Ayers
Tony Duff
Rebecca Duff
Barbara Percy
Apologies:George TomlinSpecial Projects Manager
Allan PercyCommittee Member and Treasurer
Keith LoadmanTrustee
D’ Arcy Wyvill
  1. Chairmans warm welcome to all present
  2.  Minutes of AGM meeting held on 22nd March 2022 read and accepted as a true recording of the proceedings. Proposed by Jeff Lane and seconded by Charles Wyvill
  3. Matters Arising
    1. Letter received from Resident. Chairman commented that he would be investigating issues raised and will report back to committee in due course
  4. Financial Report by Hilly Dobson.
    1. Bank and Petty Cash. The acting Treasurer informed the meeting that the:
      1. Community Bank balance was £14, 555.85 
      2. Petty cash was £225.49 and banked on 19.04.22 was £282
         
        This evening Hilly Dobson will pass the treasurer responsibilities to Allan Percy, care of his wife Barbara who was in attendance at the meeting. Many thanks to Allan or taking on the role. A further meeting has been scheduled with both the Acting and new Treasurer with the Bank to complete formalities 

        Charles Wyvill asked for the details of the second balance and was informed that it was £465.21
      3. Easter Event. 
        9 children enjoyed a couple of hours spent together with families engaging in an Easter Egg Hunt and Egg Rolling Competition. Masks were given for taking part as were small prizes for all. Feedback was good, all ‘Happy Bunnies’

        An Easter Afternoon Tea was also held which was well attended and well received. Deputy Chair was thanked for her great idea for the enhancement of revenue from the Easter Raffle which raised £55 and these costs covered any expenses incurred. A big ‘Thank You’ was extended to all residents who gave donations or their time to support the events
  5. Grant Applications

    The Chairman updated the meeting on the status of our current grant applications
    1. advised that we had received approval for a Jubillee Grant of £2000 which would become available upon receipt of invoices
    2. advised that we were applying for a further grant to cover the cost of the new Reading Room entrance door and internal decorations. Further information will be provided at agenda item 7
  6.  Ukraine Appeal 

    The Chairman updated everyone on the current situation with regard to Ukraine fund raising, and thanked everyone involved for all their hard work and donations to make sure such an important Appeal was successful. The Chair then read out a letter received from Rishi Sunak, Member of Parliament for Richmond, which was directed to Hilly Dobson on behalf of the committee. Mr Sunak expressed his delight and gratitude that such a small community had managed to generate such a good sum of money for such an important appeal. He expressed his hopes that all future initiatives to support the appeal would be equally impressive. See attached letter
  7. Current Projects Update
    The Chair read out the update on the Renovation Project by the Special Project Manager (George Tomlin). This report covered main hall redecoration and the replacement of the front door. An option appraisal was discussed and decisions will be made in due course, after further confirmation regarding the grant application. 
  8. Proposed Projects
    1.   Car Park Entrance. 
      The entrance gully is too high, and will require removing and skimming to prevent damage to vehicles in the future. Tarmac will also need to be added to finish the work.  The Highways Department have attended site and have agreed to the work, subsequently confirmed via email. Estimated costs for the work required were also  provided by the Highways Officer. Charles Wyvill and the Chairman have agreed to meet and discuss further the estate may be able to assist in this work. 
    2. Going Green. 
      Niesha Snarr discussed a proposal regarding whether there may be interest within the committee regarding pursuing potential funding for community Electric Vehicle charging points within the village.  A short proposal paper is attached. The whole committee was unanimous in support of the initiative and for a small subgroup to obtain further information regarding feasibility. Charles Wyvill (Patron) commented that this could potentially be of great value to the whole community
      Niesha Snarr also raised the issue of the committee working to (where possible) reduce the amount of paper used within the group and therefore our carbon footprint. Going forward we will try to stop duplicating printed versions of documents and use both a mix of technology and paper (for those who are not technically minded).
  9. Queens Jubilee Celebrations
    1. Party. It was agreed that a steering committee would be set up to plan the logistics and help drive the success of the event. Six volunteers from the meeting will make up the group. Date was agreed as Sunday 5th June to coincide with the national celebrations. This will be an afternoon event. A marquee has been purchased for the occasion. The event will be open to anyone who wants to attend.  
    2. Big Breakfast Event. Chairperson volunteered to cook for a breakfast event to be held on Saturday 4th June in the morning. 

**Further details for both events to follow and to subsequently be promoted locally

Any Other Business

Car Park Sign. Volunteer agreed to paint signage

Reading Room Flagpoles. These had become damaged due to adverse weather and volunteers were requested to repair and reinstate these. Simon Lemm volunteered to lead on this.

Garden Plots availability. Niesha Snarr raised the point that any village asset that was used by an individual should include an expectation and explicit agreement of a shared benefit to the whole community. Dawn and Simon Lemm have applied for rent and usage of the garden plots and Dawn confirmed her intentions that they would be running some communal garden projects an example given was to grow flowers to enhance the green and around the reading room. There was agreement from all in attendance that Dawns suggestions would be of great value to the community. A formal agreement will need to be arranged to that affect.

Niesha Snarr suggested that as the Committee Chair had changed and there had been new people moved into the community that it would be a good opportunity to send out a letter to all. This would hopefully help engage them in work or events planned and ensure we do everything possible to promote inclusivity and attendance at future meetings (for those able).  

Tony Duff kindly offered his support to the Chairman, stating that if we require help from the local council it may be helpful if we approached him first as he may be able to assist through his network of contacts. The Chairman thanked him for this offer and stated it would no doubt be very helpful going forward.

Jeff Lane raised the issue of the childrens’ play area. The Chairman updated attendees on progress and confirmed that the work would not be completed until after the Jubilee event. It was also highlighted however that the new picnic benches were already in place and were already being appreciated by the community and visitors to the village. The Chairman went on to explain that where applications to the Local Council were concerned, he may only be able to give a basic update and not more specific details. Whilst he felt there was a synergy between both his Local Parish Council and Reading Room Committee Chairman roles, there was obviously confidentiality issues regarding both roles to respect.

Meeting closed at 8.20pm 

Date and Time of Next Meeting. 

This is to be confirmed and publicised shortly.

Barry Snarr (24th April 2022)
Chairman
Reading Room Committee
Mobile: 07730986863

Attached Letter: From Rishi Sunak

Attached Document: A Going Green Proposal

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