Constable Burton Reading Room Minutes

of an Extraordinary Meeting

Held in the Reading Room

Thursday 03rd December 2020 at 6pm

1. Agenda. 
   1. The agenda for the meeting was published on the 15th Nov 20. The meeting was postponed from the intended date of 23rd Nov due to the Government’s covid-19 lockdown.
   2. Items in the agenda were considered in the order of the main paragraphs as detailed below.
2. Minutes. Minutes of the meeting held on the 26th Oct 20 were accepted unanimously:
   1. Proposed. Jason Dixon.
   2. Seconded. Stewart Ayres.
   3. Matters Arising.
      1. Halloween. A separate and full report has been published on the village website. Hilly Dobson re-iterated how successful the evening had been and enjoyed by both children and adults. The decorations, effects and costumes were very much appreciated. Our thanks go to all who participated and particularly to witch Hilly and wizard Jason Dixon who hosted the event.
      2. Christmas. Events include:
         1. Christmas Raffle which had already raised £45.
         2. Christmas Cake Competition. Two categories traditional and novelty.
         3. Children’s Christmas Card Competition.
         4. Mulled Wine and Mince Pies. 
            1. It was agreed that, with social distancing in mind, mulled wine and mince pies could be served in the Reading Room carpark on Saturday 19th December from 2 – 4pm.
            2. There will be no wet weather back-up plan.
            3. Cars would not have access to the carpark from 10 am until the event ends.
            4. It was agreed that £2 would be a reasonable price for the refreshments. Non-alcoholic fruit cup would also be made available.
         5. Christmas Lights. A suggestion that the trees along village road should be decorated. This was rejected but lights were available to decorate the Reading Room frontage. In addition the tree at the rear of the carpark will be lit up courtesy of Jeffrey Lane. (After note: It has been agreed to light up some of the trees along the edge of the green).
      3. Progress Concerning Renovations. 
         1. Heating and Hot Water. 
            1. A thermostat has now been fitted in the main hall to control the heating. At the same time 2 single electrical sockets at the rear of the hall were converted to double sockets. An invoice for this work has not yet been received.
            2. A plumber, Dave Yates, has been asked to fit thermostats to the 3 radiators in the toilets.
            3. Notes on heating controls are attached. 
            4. It was confirmed that the electrical connection to the cooker had been repaired.
         2. Planning Application. The chair reported that nothing had been received from the RDC planning department.
         3. Grant Application to RDC. 
            1. The chair reported that he had been asked to provide further information to support the grant. This had been submitted and a decision was still to be received.
            2. Locality Budget. Hilly Dobson reported that the Reading Room will receive a grant of £300 from the Locality Budget to assist with renovations.
      4. Refrigerators and Freezers. 
         1. The chair reported that 3 refrigerators/freezers have been running in the kitchen and a further one in the main hall. This is beyond the capacity that is required and a waste of space and electricity. To this end one fridge and one freezer, belonging to Hilly Dobson, will be disposed of. Only one appliance will now be plugged in with the second used when required.
         2. The removal of these appliances has freed up space in the kitchen and allows the radiator in there to be turned on.
3. Any other Business. 
   1. Minutes. The chair said that in future copies of the minutes for committee members will be placed in the newspaper stand for collection by them.
   2. Dog Waste Signage. Stuart Ayres reported that the sign relating to dog waste disposal on the village green was in need of replacement. He said that he would undertake this task.
4. Date of Next Meeting. A date was set for a seventh Extraordinary Meeting as Monday 25th January 2021 at 6pm in the Reading Room. 
5. Meeting Closed. The meeting closed at 6.20pm.

Attached:

1. Notes on Heating Controls..

Dated 5th Dec 20

NOTES ON HEATING CONTROLS

1. The current on off settings for the heating set on ‘AUTO’ are:
   1. 0630 – 0800.
   2. 1630 – 1900.
2. The thermostat is set at 10oC.
3. Heating is available any time by pressing the 1 hour button and turning the thermostat to approximately 22oC.
4. If a longer period of heat is required then:
   1. Press the 1 hour button again or
   2. By using the programme button change the setting either to ON or ALL DAY.
5. When finished the setting should be returned to AUTO and the thermostat turned back to 10oC.
6. The thermostats on all radiators are set at No 1. It is unlikely that these will need to be changed. The radiators in the toilets will be similarly set when thermostats have been fitted.
7. Reset. If the screen on the controls is not working it may require the reset button to be pressed. This may happen after a power cut. The reset button requires a small sharp implement to access it and one is in place on top of the controls.
8. Hot Water. The provision of hot water is controlled at the boiler. To switch it on the STORAGE BUTTON needs to be switched on. This will normally be OFF to save oil.